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[Music]

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hello everyone and welcome back to the

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kia ora theater at linuxconf australia

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2022. um

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first uh this talk we've got is ryan

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werner who is a familiar face around

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australian community tech conferences uh

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and leads data teams by day and

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automates video by night with next day

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video who's the team that delivers uh

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the awesome recordings of our talks and

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handles the av at the time um

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sometimes they do it on the same day

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which doesn't like they've got to rename

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the company at some point i guess

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um today he's going to share some of the

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things next day video australia and a

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set of volunteers to facilitate

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wonderful experiences at conferences in

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22

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the last two years 2022 and 2021

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including pike online au and linux

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configu

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awesome thank you um and a big shout out

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to chris from the av team who's uh

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studio we're currently in producing the

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show i almost dropped this talk because

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i've just been so busy doing av prep

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that i was like look i'm probably not

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going to do the talk and chris would not

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let me leave last night to help me

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actually record this so uh big thank you

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to chris um i hope you enjoy the talk um

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if you don't we can blame chris uh but

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now i'm kidding but hopefully everyone

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finds this informative

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g'day my name's ryan i'm here to talk to

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you about virtual events and peel back

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the curtain of events like linux

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conveyor

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you can see running behind me

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and show you what we do backstage to

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create an engaging event both for

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delegates and presenters

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for those who don't know me i run next

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day video australia we run the video

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teams of technical events like linux

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config u and python

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we also write lots of video encoding and

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workflow automation software

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we've been doing the av thing for a

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while now i think i've been running the

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lca av team for about 16 years and pycon

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are you a little under that

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we have learned a lot about running

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online virtual events over the last two

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years so i'm hoping to share some tips

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and tricks with you today

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so 2020 saw many events forcing the

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online sphere um what was the totally

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like for many online events turns out it

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wasn't very good

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so we had a bunch of requirements when

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we were looking for uh what we could do

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in the online space uh particularly for

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python online but some other events as

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well um we've done a little bit of stuff

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before particularly around hybrid events

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um but we had this set of requirements

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we wanted to be able to run multiple

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video streams and multiple rooms like an

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lcl or python in person we wanted to be

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able to run multiple streams not just

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one we wanted to be able to allow for

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both pre-records and live streams

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pre-records because we have an

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international audience and we want to

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not have people presenting at 3am in the

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morning

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we need to hell out for accessibility so

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we want people on linux mac and windows

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to be able to share their audio video

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and camera with us

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lots of solutions out there only allow

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for either windows or mac os or a

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combination so they were out of the

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equations that was important for us

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we wanted av control of what was being

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displayed lots of av solutions will

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marks on the client's end and give us

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very little control over things like

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audio levels so we wanted to be able to

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control that that was very important to

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us

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we want to allow for community

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engagement so q a chat moderation stuff

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like that

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we

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needed uh to make sure that presenters

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were well supported so we were doing uh

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checks with them we'll make sure their

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audio and video was good

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because particularly early 2020 lots of

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people were brand new to this thing and

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had no idea how to do a good online

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presentation

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and we wanted to make sure the

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volunteers were well supported through

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that process so we had good systems and

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players good training and play school

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logistics in place to ensure this would

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work well and there wasn't very much out

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there um

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what many events ended up doing in 2020

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which i'm sure you're all very familiar

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with as they run a something like a zoom

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webinar there's a few tools out there

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that do this

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they'll email presenters a link that

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they would join at the time of their

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presentation they couldn't really play

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pre-records um if video was uploaded

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post conference they would generally end

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up with a single

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video for a whole day so you didn't

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really get a single video of a single

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presentation it was you can zoom through

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this video and find where that person's

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presentation is

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most didn't do multi-room it was too

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hard so they did single events

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and sometimes it had something like a

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slack or an irc channel but not always

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so

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there are a bunch of issues with this

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approach

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audio video quality often wasn't so good

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uh really hard to hear people

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particularly if they hadn't done much

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online presentations before technical

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issues were quite common like dropouts

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during the talk

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things like run on time lots of

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confusion lots of no-shows so that

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doesn't really make for a good

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experience either for the delegates or

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the presenters

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so it doesn't really feel like a

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confidence there's no community vibe

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there's no sense of actually being

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online

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um

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a bunch of virtual event platforms

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started appearing in 2020 so venulis

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which we use for lca and python hoping

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there's a bunch of them out there they

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do very very good things so they'll save

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us right not really um so let's look at

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a physical event so this is basically

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what's been developed over many hundreds

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of years as best practice we can see

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there there's a physical space with

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physical areas

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there's also different roles so we have

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distinct roles uh for people to do

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within that space so we've got room

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coordinators we've got stage managers

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all the mcs we've got cent engineers av

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techs presenters

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general helpers uh you know people

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helping the audience people running

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around microphones in the audience you

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know for presenters we have a green room

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to a system give them uh give them more

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support we've got a side stage

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av are doing things like holding slides

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and they're running backup laptops

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you know all that stuff again has been

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developed over 100 years as kind of a

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best practice

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which pretty much every physical event

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has now it's kind of a de facto thing

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that people kind of expect and do not

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even really think much about it

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um

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what happened in online space as many

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people kind of sort of software solution

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to solve their problems you know they

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get some software they've been people in

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they've got presenters

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you know uh they've got a chat you'll be

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fine right and that didn't really make

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for a great experience so virtual event

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platforms are amazing but they only only

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solve some of her issues they don't

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solve all of her issues logistic

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planning is often forgotten um again

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many events seek to find the perfect

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tool to solve their problems they don't

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really think about the human process or

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the human workflow you know what what's

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the experience going to be like for the

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presenter what's the experience going to

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be like the delegate you know um how do

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we optimize that and make sure they're

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not neglected or forgotten about

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it's really easy of things to get

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confusing uh particularly when you're

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running multiple streams um you know you

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might have a really really good mc or a

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really good av person running one room

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you go to a second or third room and

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things don't work quite the same

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and you know consistency with online

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event is incredibly important we want to

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make sure things run in a consistent

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non-fashion particularly if you've got a

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presenter presenting in multiple rooms

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this is venulous um again all you're

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using venulus at the moment so you

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should be familiar with it hopefully but

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uh again this is fairly common with lots

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of online platforms so on the left there

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you've got your channels all your

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different streams or your breakout

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sessions which are really important uh

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you've got your video streaming in the

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middle which is generally your you're

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kind of on stage and on the right there

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you've got your chat which is where your

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your delegates experience the events and

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chat with each other

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so i'm going to talk about how we'll

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solve things for linuxconf but this is

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not the only solution um we've gone this

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route because it gives us a lot of

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control over av quality and meets our

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criteria

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most of these tools are open source

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unfortunately not all

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you might notice there we do a bunch of

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things one of those tools are is obs

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studio running on gpu accelerated cloud

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vms that unfortunately does run on

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windows purely because the nv ink

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acceleration for windows works a lot

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better for obs than linux

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some of these parts of the stack we are

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looking at replacing so

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this works really well for us this is

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predominantly what we use with some

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changes for previous events

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but this is constantly evolving um with

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the goal of ensuring that most of it is

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open source

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um so the important elements there are

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stream yard that's our guest streaming

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tool that's how we beam our presenters

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in from their computers we use rocket

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chat for lca for our backstage that's

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how we coordinate with all our delegates

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uh sorry we

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we this is how we coordinate with our

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presenters and our event staff

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to ensure they know where to go uh we

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use obs studio so this is for things

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like mixing and holding slides so we

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don't just stream uh stream yard

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directly to delegates we have obs in the

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middle and that allows us to do all

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sorts of neat things like play

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pre-records play holding slides people

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know what's coming up next

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um and other bits and pieces as well as

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some backup streaming options in case

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stream yeah doesn't operate

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we use nginx rtmp that's used for

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basically beaming around different input

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snap ports around the place so that's

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how we get stream yard into obs

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we use mux so mux is our hls encoder

282
00:08:36,800 --> 00:08:40,800
what that allows us to do is basically

283
00:08:38,240 --> 00:08:43,279
get the video stream from obs into venus

284
00:08:40,800 --> 00:08:44,640
in the format that venulis requires uh

285
00:08:43,279 --> 00:08:46,320
the nice thing about hls is it will

286
00:08:44,640 --> 00:08:48,480
automatically degrade depending on the

287
00:08:46,320 --> 00:08:49,760
viewer's connectivity so

288
00:08:48,480 --> 00:08:51,680
if you've got a great net connection and

289
00:08:49,760 --> 00:08:53,600
great latency you'll get the full 1080p

290
00:08:51,680 --> 00:08:54,880
30 frames a second if you're in a worse

291
00:08:53,600 --> 00:08:56,080
connection it will it should

292
00:08:54,880 --> 00:08:57,279
automatically degrade to a lower

293
00:08:56,080 --> 00:08:59,839
connection so i think all the way down

294
00:08:57,279 --> 00:09:01,040
to three uh 240p i believe um that

295
00:08:59,839 --> 00:09:02,240
should be reasonably seamless for

296
00:09:01,040 --> 00:09:03,760
viewers

297
00:09:02,240 --> 00:09:06,160
so this is kind of how it's all pieced

298
00:09:03,760 --> 00:09:08,000
together uh a little bit like a physical

299
00:09:06,160 --> 00:09:09,920
venue so we've got our dedicated roles

300
00:09:08,000 --> 00:09:12,320
we've got wranglers av techs room av

301
00:09:09,920 --> 00:09:15,120
tech emcees presenters and people

302
00:09:12,320 --> 00:09:17,200
dealing with the audience uh session um

303
00:09:15,120 --> 00:09:18,560
session organizers

304
00:09:17,200 --> 00:09:20,800
um every event calls them something

305
00:09:18,560 --> 00:09:22,560
different um but it's basically roughly

306
00:09:20,800 --> 00:09:23,440
analogous to how a physical event would

307
00:09:22,560 --> 00:09:24,959
operate

308
00:09:23,440 --> 00:09:26,959
so down the bottom there you can see

309
00:09:24,959 --> 00:09:28,480
we've got a stage access a rocket chat

310
00:09:26,959 --> 00:09:29,680
so that's a little bit like our green

311
00:09:28,480 --> 00:09:30,880
room in a physical event so you're kind

312
00:09:29,680 --> 00:09:31,680
of sitting at the presenter before the

313
00:09:30,880 --> 00:09:32,640
event

314
00:09:31,680 --> 00:09:35,279
making sure they're all sorted out

315
00:09:32,640 --> 00:09:37,279
before they go on stage which is our

316
00:09:35,279 --> 00:09:38,959
et cetera et cetera and uh venulis and

317
00:09:37,279 --> 00:09:42,000
our mux is how our presenters sorry how

318
00:09:38,959 --> 00:09:43,519
our delegates are enjoying the event

319
00:09:42,000 --> 00:09:45,519
so we're trying to replicate in-person

320
00:09:43,519 --> 00:09:48,000
processes things like introductions

321
00:09:45,519 --> 00:09:49,519
thanks use q and a's

322
00:09:48,000 --> 00:09:51,040
you know communicating to presenters

323
00:09:49,519 --> 00:09:52,480
coordinating with them making sure the

324
00:09:51,040 --> 00:09:54,000
presenters feel really well supported

325
00:09:52,480 --> 00:09:55,920
through this process and have a system

326
00:09:54,000 --> 00:09:58,080
and a process everyone is clear on from

327
00:09:55,920 --> 00:09:59,600
a to z um again just like you would have

328
00:09:58,080 --> 00:10:00,800
with a physical event you need to do

329
00:09:59,600 --> 00:10:02,720
this stuff in

330
00:10:00,800 --> 00:10:04,880
the virtual space as well

331
00:10:02,720 --> 00:10:06,160
we have a separate backstage uh to make

332
00:10:04,880 --> 00:10:07,440
sure that we can give presenters

333
00:10:06,160 --> 00:10:08,800
confidence that they are well supported

334
00:10:07,440 --> 00:10:10,320
through this process

335
00:10:08,800 --> 00:10:12,000
um and it's where we place our links to

336
00:10:10,320 --> 00:10:13,680
a guest streaming tool so where they

337
00:10:12,000 --> 00:10:15,360
will log into things like streamyard

338
00:10:13,680 --> 00:10:17,200
that is all done through the dedicated

339
00:10:15,360 --> 00:10:19,279
backstage so again bit like your green

340
00:10:17,200 --> 00:10:21,120
or speakers room at a physical event

341
00:10:19,279 --> 00:10:22,720
this is our backstage uh this was done

342
00:10:21,120 --> 00:10:23,839
for python last year we're using rocker

343
00:10:22,720 --> 00:10:25,279
chat for lca which is a little bit

344
00:10:23,839 --> 00:10:26,480
different but there's some important

345
00:10:25,279 --> 00:10:29,040
elements here so on the left there we've

346
00:10:26,480 --> 00:10:30,320
got our dedicated rooms um

347
00:10:29,040 --> 00:10:32,720
we use different rooms for different

348
00:10:30,320 --> 00:10:35,200
parts of the process so both under

349
00:10:32,720 --> 00:10:36,640
presenter joins uh the chat as well as

350
00:10:35,200 --> 00:10:37,839
all the way through checking them all

351
00:10:36,640 --> 00:10:39,680
the way through when they're actually

352
00:10:37,839 --> 00:10:42,079
online on the stream we use different

353
00:10:39,680 --> 00:10:43,600
dedicated rooms there um on middles your

354
00:10:42,079 --> 00:10:44,720
chat and on the right there is basically

355
00:10:43,600 --> 00:10:45,760
all your presenters so we're trying to

356
00:10:44,720 --> 00:10:47,200
make sure that everyone has got their

357
00:10:45,760 --> 00:10:49,040
real name so when we're trying to ping

358
00:10:47,200 --> 00:10:50,560
people on the online platform we know

359
00:10:49,040 --> 00:10:53,040
who they are

360
00:10:50,560 --> 00:10:54,480
this can be any tool um even irc works

361
00:10:53,040 --> 00:10:56,320
but the important thing is to make sure

362
00:10:54,480 --> 00:10:58,320
they can get notifications so we can

363
00:10:56,320 --> 00:11:01,360
ping them at the relevant times and we

364
00:10:58,320 --> 00:11:02,160
know who people are

365
00:11:01,360 --> 00:11:04,560
um

366
00:11:02,160 --> 00:11:06,399
we use uh stream yard for our guest

367
00:11:04,560 --> 00:11:07,760
streaming tool again many tools out

368
00:11:06,399 --> 00:11:09,200
there a lot of them unfortunately

369
00:11:07,760 --> 00:11:11,360
require desktop software installed we

370
00:11:09,200 --> 00:11:14,000
opted for a webrtc one

371
00:11:11,360 --> 00:11:15,760
so it works on any recent chrome or

372
00:11:14,000 --> 00:11:18,079
firefox and allows us to share a

373
00:11:15,760 --> 00:11:19,360
presenter's audio video and a screen

374
00:11:18,079 --> 00:11:21,200
share and the cool thing about streaming

375
00:11:19,360 --> 00:11:24,000
we like particularly is we actually get

376
00:11:21,200 --> 00:11:25,760
the person's camera audio and screen

377
00:11:24,000 --> 00:11:27,839
share separately so it gives us av

378
00:11:25,760 --> 00:11:29,040
control over what displays on screen

379
00:11:27,839 --> 00:11:30,480
which is great because we can make sure

380
00:11:29,040 --> 00:11:32,320
all the presentations are coming out in

381
00:11:30,480 --> 00:11:33,279
a consistent manner which we feel is

382
00:11:32,320 --> 00:11:34,880
important

383
00:11:33,279 --> 00:11:36,720
we also don't stream that directly to

384
00:11:34,880 --> 00:11:38,880
venulis we actually intercept it using

385
00:11:36,720 --> 00:11:40,640
an rtmp relay and bring it into obs that

386
00:11:38,880 --> 00:11:42,399
allows us to do things like overlays

387
00:11:40,640 --> 00:11:44,880
play pre-records it gives us far more

388
00:11:42,399 --> 00:11:46,800
control over what's going on

389
00:11:44,880 --> 00:11:48,959
uh there's a bunch of uh things we need

390
00:11:46,800 --> 00:11:50,240
to do before the events which is really

391
00:11:48,959 --> 00:11:51,920
important to make sure things go

392
00:11:50,240 --> 00:11:53,200
successfully so we

393
00:11:51,920 --> 00:11:55,519
about a month and a half out from the

394
00:11:53,200 --> 00:11:56,720
event set up a speaker's guide

395
00:11:55,519 --> 00:11:58,240
the speaker's guide is a detailed

396
00:11:56,720 --> 00:11:59,600
document which basically runs through

397
00:11:58,240 --> 00:12:00,320
the presenter exactly what they need to

398
00:11:59,600 --> 00:12:01,680
do

399
00:12:00,320 --> 00:12:03,360
tech tips

400
00:12:01,680 --> 00:12:05,519
how the backstage will work who they

401
00:12:03,360 --> 00:12:06,399
need to contact for questions

402
00:12:05,519 --> 00:12:07,519
it's really there to answer any

403
00:12:06,399 --> 00:12:09,040
questions they need about the the

404
00:12:07,519 --> 00:12:11,360
conference because every online event

405
00:12:09,040 --> 00:12:12,560
does things a little bit differently so

406
00:12:11,360 --> 00:12:14,160
ensuring that your speakers are kind of

407
00:12:12,560 --> 00:12:15,200
across this is good

408
00:12:14,160 --> 00:12:16,639
um

409
00:12:15,200 --> 00:12:18,079
probably i would say probably half a

410
00:12:16,639 --> 00:12:19,600
half of presenters read this half of

411
00:12:18,079 --> 00:12:20,959
presenters don't read this but it's

412
00:12:19,600 --> 00:12:22,320
still worth writing one regardless

413
00:12:20,959 --> 00:12:24,000
because you have been

414
00:12:22,320 --> 00:12:25,760
even ensuring that your conference

415
00:12:24,000 --> 00:12:26,959
organizers and staff are across the

416
00:12:25,760 --> 00:12:28,320
processes

417
00:12:26,959 --> 00:12:29,680
even just documenting it is a really

418
00:12:28,320 --> 00:12:30,880
really important step just so everyone's

419
00:12:29,680 --> 00:12:32,240
really clear because everyone can think

420
00:12:30,880 --> 00:12:34,399
of a different slightly different thing

421
00:12:32,240 --> 00:12:36,880
about the same process so

422
00:12:34,399 --> 00:12:38,399
uh we also make sure all presenters get

423
00:12:36,880 --> 00:12:40,639
a tech check before the event that's

424
00:12:38,399 --> 00:12:42,320
done about two to four weeks before

425
00:12:40,639 --> 00:12:43,839
um and that's basically a way we run

426
00:12:42,320 --> 00:12:45,360
through the av setup with the presenter

427
00:12:43,839 --> 00:12:46,480
so we use exactly the same platform we

428
00:12:45,360 --> 00:12:47,519
stream with which is going to be

429
00:12:46,480 --> 00:12:48,800
streamyard

430
00:12:47,519 --> 00:12:50,720
we make sure that they join the

431
00:12:48,800 --> 00:12:52,639
packstage platform so that's designed to

432
00:12:50,720 --> 00:12:53,920
mimic the process on a day so by the

433
00:12:52,639 --> 00:12:55,440
time they've done a tech check they've

434
00:12:53,920 --> 00:12:56,639
kind of done the on the day process

435
00:12:55,440 --> 00:12:57,760
they're kind of familiar with that kind

436
00:12:56,639 --> 00:12:59,360
of routine

437
00:12:57,760 --> 00:13:00,480
um and we'll run through them you know

438
00:12:59,360 --> 00:13:01,760
we've checked the audio we'll check

439
00:13:00,480 --> 00:13:03,040
their video we'll check their screen

440
00:13:01,760 --> 00:13:04,160
share if there's any caveats we've kind

441
00:13:03,040 --> 00:13:06,639
of worked through with them in advance

442
00:13:04,160 --> 00:13:08,560
so what's going on there um some of the

443
00:13:06,639 --> 00:13:10,240
time in fact it happens quite often um

444
00:13:08,560 --> 00:13:11,279
we'll give them some really practical

445
00:13:10,240 --> 00:13:12,720
tips we

446
00:13:11,279 --> 00:13:14,240
probably from i reckon three or four

447
00:13:12,720 --> 00:13:15,680
presenters say to us you know this was

448
00:13:14,240 --> 00:13:17,839
really helpful like i've been presenting

449
00:13:15,680 --> 00:13:19,600
at events over the last two years

450
00:13:17,839 --> 00:13:21,279
and i've learned things here that i

451
00:13:19,600 --> 00:13:22,240
haven't done before so these are really

452
00:13:21,279 --> 00:13:23,760
valuable and they actually help

453
00:13:22,240 --> 00:13:24,959
presenters present better at future

454
00:13:23,760 --> 00:13:27,360
conferences

455
00:13:24,959 --> 00:13:29,040
what i care about most is clear audio a

456
00:13:27,360 --> 00:13:30,480
lot of people buy microphones and i'll

457
00:13:29,040 --> 00:13:31,680
cover this in the next slide but they do

458
00:13:30,480 --> 00:13:33,760
not uh

459
00:13:31,680 --> 00:13:35,680
do not know how to set them up properly

460
00:13:33,760 --> 00:13:37,120
um and even though it's a really nice

461
00:13:35,680 --> 00:13:39,120
microphone there's a lot of echo going

462
00:13:37,120 --> 00:13:41,120
on and the issue with echo you do end up

463
00:13:39,120 --> 00:13:42,720
with quite fatiguing audio in terms of

464
00:13:41,120 --> 00:13:44,320
the tech check or making sure the

465
00:13:42,720 --> 00:13:45,760
presenter is sorted out in advance of

466
00:13:44,320 --> 00:13:47,600
the check check we recommend a few

467
00:13:45,760 --> 00:13:49,279
simple things

468
00:13:47,600 --> 00:13:51,199
we've got simple webcam there so

469
00:13:49,279 --> 00:13:53,920
internal webcams are generally okay an

470
00:13:51,199 --> 00:13:55,440
external webcam like a logitech c930 or

471
00:13:53,920 --> 00:13:57,199
something looks really snazzy

472
00:13:55,440 --> 00:13:59,519
particularly with something like a you

473
00:13:57,199 --> 00:14:01,839
know some good lighting

474
00:13:59,519 --> 00:14:03,199
dslrs are good too but they are

475
00:14:01,839 --> 00:14:04,880
generally far more complicated because

476
00:14:03,199 --> 00:14:06,160
they go through a much more complicated

477
00:14:04,880 --> 00:14:08,639
encode pipeline because you've got

478
00:14:06,160 --> 00:14:11,440
things like hdmi capture box uh you know

479
00:14:08,639 --> 00:14:12,959
hdmi cabling um cameras can do bizarre

480
00:14:11,440 --> 00:14:14,639
and strange things

481
00:14:12,959 --> 00:14:15,680
and a microphone a lot of a lot of

482
00:14:14,639 --> 00:14:17,199
people over the pandemic have actually

483
00:14:15,680 --> 00:14:19,040
got really nice microphones and a really

484
00:14:17,199 --> 00:14:20,959
common issue we see is the microphone is

485
00:14:19,040 --> 00:14:21,760
really far away from people's mouth

486
00:14:20,959 --> 00:14:23,360
and that means you're getting a lot of

487
00:14:21,760 --> 00:14:24,880
room echo and room ambience in because

488
00:14:23,360 --> 00:14:26,160
you're kind of picking up bounced audio

489
00:14:24,880 --> 00:14:28,160
off objects you're not really picking up

490
00:14:26,160 --> 00:14:29,920
the clear audio from someone's mouth in

491
00:14:28,160 --> 00:14:32,160
the microphone so ensuring the

492
00:14:29,920 --> 00:14:33,519
microphone is mounted properly is facing

493
00:14:32,160 --> 00:14:35,360
properly and is actually close to your

494
00:14:33,519 --> 00:14:36,800
mouth even a little bit in frame will

495
00:14:35,360 --> 00:14:37,760
make you sound a million times more

496
00:14:36,800 --> 00:14:39,519
amazing

497
00:14:37,760 --> 00:14:41,600
um and wearing headphones is good too

498
00:14:39,519 --> 00:14:43,120
because if you're using a microphone and

499
00:14:41,600 --> 00:14:44,240
using external speakers it will actually

500
00:14:43,120 --> 00:14:45,600
pick up some of that audio and you'll

501
00:14:44,240 --> 00:14:47,839
get some weird effects going on so

502
00:14:45,600 --> 00:14:49,040
wearing a headphone or earbuds

503
00:14:47,839 --> 00:14:50,880
ensures that the audio comes in

504
00:14:49,040 --> 00:14:52,480
optimally and again you don't have to go

505
00:14:50,880 --> 00:14:53,760
out and buy expensive lighting

506
00:14:52,480 --> 00:14:54,720
natural lighting if you're presenting

507
00:14:53,760 --> 00:14:56,320
during the day if you can get your

508
00:14:54,720 --> 00:14:57,839
laptop or whatever near a window and get

509
00:14:56,320 --> 00:14:59,600
some lighting onto you naturally that

510
00:14:57,839 --> 00:15:02,399
works amazingly

511
00:14:59,600 --> 00:15:04,959
cabled internet is a good thing to do um

512
00:15:02,399 --> 00:15:06,399
wi-fi is good but it can drop out so if

513
00:15:04,959 --> 00:15:08,959
you can actually get cabled it means you

514
00:15:06,399 --> 00:15:11,920
have a far more solid stream

515
00:15:08,959 --> 00:15:13,839
and we recommend a second monitor so um

516
00:15:11,920 --> 00:15:14,959
if possible uh you have two monitors the

517
00:15:13,839 --> 00:15:16,639
monitor in front of you is where you're

518
00:15:14,959 --> 00:15:18,560
presenting from generally a full screen

519
00:15:16,639 --> 00:15:20,000
presentation and then next year you'll

520
00:15:18,560 --> 00:15:21,519
be displaying your stream out session

521
00:15:20,000 --> 00:15:22,959
and that allows us to actually chat to

522
00:15:21,519 --> 00:15:24,560
you during your presentation and say hey

523
00:15:22,959 --> 00:15:26,399
you know things are coming through great

524
00:15:24,560 --> 00:15:28,240
there's a technical issue you've got

525
00:15:26,399 --> 00:15:30,399
five minutes left it just allows things

526
00:15:28,240 --> 00:15:32,480
to go a lot smoother

527
00:15:30,399 --> 00:15:33,839
during the event we have a workflow so

528
00:15:32,480 --> 00:15:35,680
we have effectively three gates for

529
00:15:33,839 --> 00:15:37,680
every presenter

530
00:15:35,680 --> 00:15:39,600
at t-minus 90 being 90 minutes before

531
00:15:37,680 --> 00:15:42,079
their talk we check that they're online

532
00:15:39,600 --> 00:15:43,680
are you online are you good to go great

533
00:15:42,079 --> 00:15:45,279
in 30 minutes we'll ping you again for

534
00:15:43,680 --> 00:15:46,880
your tech check so they feel well

535
00:15:45,279 --> 00:15:48,240
supported they ask any questions during

536
00:15:46,880 --> 00:15:50,399
that period of time

537
00:15:48,240 --> 00:15:52,079
uh team under 60 we have a separate team

538
00:15:50,399 --> 00:15:54,240
at separated team

539
00:15:52,079 --> 00:15:56,079
who will invite the presenter into a

540
00:15:54,240 --> 00:15:58,000
another online stream but that's not

541
00:15:56,079 --> 00:15:59,360
going live and we'll basically run

542
00:15:58,000 --> 00:16:00,880
through the tech check procedure again

543
00:15:59,360 --> 00:16:02,240
so again the same av checks we did

544
00:16:00,880 --> 00:16:03,519
before the event

545
00:16:02,240 --> 00:16:04,720
is on 60 minutes out from the

546
00:16:03,519 --> 00:16:06,240
presentation

547
00:16:04,720 --> 00:16:07,440
that is done to ensure that there isn't

548
00:16:06,240 --> 00:16:09,199
going to be any

549
00:16:07,440 --> 00:16:10,160
issues we've got sufficient time to sort

550
00:16:09,199 --> 00:16:11,759
it out

551
00:16:10,160 --> 00:16:13,519
and that t minus 10 when the curtain

552
00:16:11,759 --> 00:16:15,199
comes down which i'll show in a minute

553
00:16:13,519 --> 00:16:17,279
uh the presenter then joins their actual

554
00:16:15,199 --> 00:16:19,279
stream yard session so they don't go

555
00:16:17,279 --> 00:16:21,040
directly on live um there's a 10 minute

556
00:16:19,279 --> 00:16:23,040
gap where things are not live where

557
00:16:21,040 --> 00:16:25,199
they've got time to kind of settle in

558
00:16:23,040 --> 00:16:26,399
talk to the emcee get introductions

559
00:16:25,199 --> 00:16:28,240
right and they know exactly when they're

560
00:16:26,399 --> 00:16:30,639
going to go live so by the time they're

561
00:16:28,240 --> 00:16:32,320
going on there they feel confident you

562
00:16:30,639 --> 00:16:34,000
know they're ready um and they should

563
00:16:32,320 --> 00:16:35,120
present to uh you know we're giving them

564
00:16:34,000 --> 00:16:37,600
all the chance to present as well as

565
00:16:35,120 --> 00:16:39,040
they can so with our conference schedule

566
00:16:37,600 --> 00:16:41,199
we generally request at least 10 minutes

567
00:16:39,040 --> 00:16:43,040
between each session some virtual

568
00:16:41,199 --> 00:16:44,959
coverages do talk and talk and talk and

569
00:16:43,040 --> 00:16:46,240
talk that's both fatiguing for both

570
00:16:44,959 --> 00:16:47,519
staff and presenters and also doesn't

571
00:16:46,240 --> 00:16:49,279
give us the ability to line the next

572
00:16:47,519 --> 00:16:50,639
person up so that 10-minute break is

573
00:16:49,279 --> 00:16:52,000
intentional we're trying to get the next

574
00:16:50,639 --> 00:16:53,199
presenter ready and that's when the

575
00:16:52,000 --> 00:16:55,120
curtain comes down and we show the

576
00:16:53,199 --> 00:16:56,639
showing next slide

577
00:16:55,120 --> 00:16:58,639
which is like this so we generally have

578
00:16:56,639 --> 00:17:00,320
a loop like this uh which basically

579
00:16:58,639 --> 00:17:01,839
shows a all the sponsors and any

580
00:17:00,320 --> 00:17:04,559
messaging for the conference and at the

581
00:17:01,839 --> 00:17:06,480
top there it says when the next uh next

582
00:17:04,559 --> 00:17:09,360
talk is coming up and that's fed diamond

583
00:17:06,480 --> 00:17:12,480
that's fed dynamically by schedule data

584
00:17:09,360 --> 00:17:14,400
which runs the rest of our systems

585
00:17:12,480 --> 00:17:16,240
because it's online we want clear

586
00:17:14,400 --> 00:17:17,839
explicit documented roles

587
00:17:16,240 --> 00:17:20,160
every role has a particular role and

588
00:17:17,839 --> 00:17:21,120
particular focus the ability to hot swap

589
00:17:20,160 --> 00:17:23,439
in

590
00:17:21,120 --> 00:17:24,959
volunteers if required

591
00:17:23,439 --> 00:17:26,559
we want to make sure that all

592
00:17:24,959 --> 00:17:28,480
communications with a delegate and a

593
00:17:26,559 --> 00:17:30,320
presenter is done out in the open lots

594
00:17:28,480 --> 00:17:31,760
of events use dms and emails and it gets

595
00:17:30,320 --> 00:17:33,520
particularly confusing you need to think

596
00:17:31,760 --> 00:17:34,880
about the experience from a delegate or

597
00:17:33,520 --> 00:17:36,640
a presenter

598
00:17:34,880 --> 00:17:38,160
you know think about the communication

599
00:17:36,640 --> 00:17:39,919
how will the person see what's going on

600
00:17:38,160 --> 00:17:41,600
if they need to disappear or go away how

601
00:17:39,919 --> 00:17:44,160
can someone else pick up that role so if

602
00:17:41,600 --> 00:17:46,559
you do all your communications in a

603
00:17:44,160 --> 00:17:48,240
backstage platform out in the open

604
00:17:46,559 --> 00:17:49,520
the process becomes very explicit and

605
00:17:48,240 --> 00:17:51,039
everyone understands how to follow that

606
00:17:49,520 --> 00:17:52,559
role so it just makes things like

607
00:17:51,039 --> 00:17:54,240
swapping in other people much much

608
00:17:52,559 --> 00:17:57,200
easier to do it also makes the

609
00:17:54,240 --> 00:17:58,880
experience of that of that

610
00:17:57,200 --> 00:18:00,240
volunteer much more enjoyable too so not

611
00:17:58,880 --> 00:18:01,360
working in isolation they're able to see

612
00:18:00,240 --> 00:18:04,160
what's happening out in the open and it

613
00:18:01,360 --> 00:18:06,240
feels like a real event

614
00:18:04,160 --> 00:18:07,840
um that one already got uh what are the

615
00:18:06,240 --> 00:18:09,440
key stuff roles so we have four key

616
00:18:07,840 --> 00:18:11,679
roles we want to assign we've got av

617
00:18:09,440 --> 00:18:14,080
technicians they operate stream yard obs

618
00:18:11,679 --> 00:18:15,679
etc etc they take care of all the iv

619
00:18:14,080 --> 00:18:17,600
bits and pieces

620
00:18:15,679 --> 00:18:19,360
the speaker wrangler so they have got

621
00:18:17,600 --> 00:18:21,679
particular focuses so we have both the

622
00:18:19,360 --> 00:18:23,520
speaker angler and the mc the speaker

623
00:18:21,679 --> 00:18:25,200
wrangler is looking after the presenter

624
00:18:23,520 --> 00:18:27,520
on the backstage they're just looking at

625
00:18:25,200 --> 00:18:29,039
the backstage the mc is focusing on the

626
00:18:27,520 --> 00:18:31,280
stream out session

627
00:18:29,039 --> 00:18:32,480
and they're thinking about introductions

628
00:18:31,280 --> 00:18:34,160
q a

629
00:18:32,480 --> 00:18:36,240
two minutes left keeping the presenter

630
00:18:34,160 --> 00:18:37,919
on time um

631
00:18:36,240 --> 00:18:39,520
we do that because i early in the

632
00:18:37,919 --> 00:18:40,480
pandemic i tried doing all these roles

633
00:18:39,520 --> 00:18:42,160
myself

634
00:18:40,480 --> 00:18:44,320
and my brain broke because there's a lot

635
00:18:42,160 --> 00:18:46,799
to keep track of lots of windows it's

636
00:18:44,320 --> 00:18:49,200
absolutely insane so by having explicit

637
00:18:46,799 --> 00:18:50,720
roles on defined applications and to

638
00:18:49,200 --> 00:18:52,400
find things i need to do

639
00:18:50,720 --> 00:18:53,919
it's much easier for volunteer to help

640
00:18:52,400 --> 00:18:55,360
out and it makes for a much more

641
00:18:53,919 --> 00:18:57,440
enjoyable process so again speaker

642
00:18:55,360 --> 00:18:59,520
wrangler focuses on the backstage mc

643
00:18:57,440 --> 00:19:00,480
focuses on the stream yard um speaker

644
00:18:59,520 --> 00:19:01,760
angle is really around making sure

645
00:19:00,480 --> 00:19:03,039
presenters are in the right spot at the

646
00:19:01,760 --> 00:19:06,160
right time and they're delivering the

647
00:19:03,039 --> 00:19:07,600
presenter into stream yard for the mc

648
00:19:06,160 --> 00:19:09,360
and the show producer ultimately is the

649
00:19:07,600 --> 00:19:10,960
person who looks after the speaker

650
00:19:09,360 --> 00:19:12,480
anglers in the mc so they're the ones

651
00:19:10,960 --> 00:19:14,960
ultimately responsible for the content

652
00:19:12,480 --> 00:19:17,360
that displays the event and what happens

653
00:19:14,960 --> 00:19:18,559
if there's a speaker angler or an mc

654
00:19:17,360 --> 00:19:20,080
needs help

655
00:19:18,559 --> 00:19:22,000
this is the multi-view slide it's a

656
00:19:20,080 --> 00:19:23,919
system that patrick wrote that allows us

657
00:19:22,000 --> 00:19:25,520
to basically monitor each room centrally

658
00:19:23,919 --> 00:19:27,520
this is akin to a system that we

659
00:19:25,520 --> 00:19:29,200
actually use at physical events so what

660
00:19:27,520 --> 00:19:31,039
this is this is beaming in the hls

661
00:19:29,200 --> 00:19:32,799
stream for all for all four rooms and

662
00:19:31,039 --> 00:19:33,840
displaying a view meter on the right so

663
00:19:32,799 --> 00:19:35,840
it effectively gives us the way

664
00:19:33,840 --> 00:19:37,200
basically monitoring at a quick glance

665
00:19:35,840 --> 00:19:39,600
what's going on in each room are we

666
00:19:37,200 --> 00:19:42,080
getting video is things on time are we

667
00:19:39,600 --> 00:19:44,000
getting the right audio levels etc etc

668
00:19:42,080 --> 00:19:46,160
it's really handy

669
00:19:44,000 --> 00:19:47,520
we also use lots of telemetry as well so

670
00:19:46,160 --> 00:19:49,120
we use a lot of javascript based

671
00:19:47,520 --> 00:19:51,840
telemetry to understand if the hls

672
00:19:49,120 --> 00:19:53,280
stream is dropping out etc for users uh

673
00:19:51,840 --> 00:19:55,200
max data provides a lot of that sort of

674
00:19:53,280 --> 00:19:56,480
infrastructure for us so when people are

675
00:19:55,200 --> 00:19:58,080
reporting dropouts we're not just

676
00:19:56,480 --> 00:19:59,200
running blind we can actually see where

677
00:19:58,080 --> 00:20:01,280
it's happening

678
00:19:59,200 --> 00:20:02,720
is it an isp is it a particular browser

679
00:20:01,280 --> 00:20:04,799
we're able to dig down to an issue very

680
00:20:02,720 --> 00:20:07,360
very rapidly which is really important

681
00:20:04,799 --> 00:20:08,799
which is often not forgotten about

682
00:20:07,360 --> 00:20:10,159
so let's now go over to the computer and

683
00:20:08,799 --> 00:20:12,480
look at some of the tooling that we use

684
00:20:10,159 --> 00:20:14,080
let's start with the portal

685
00:20:12,480 --> 00:20:15,760
this is the next day video backstage

686
00:20:14,080 --> 00:20:17,440
portal this is a system designed to help

687
00:20:15,760 --> 00:20:19,280
the event staff run the event with all

688
00:20:17,440 --> 00:20:21,120
information at their fingertips

689
00:20:19,280 --> 00:20:22,640
it was done because we previously had

690
00:20:21,120 --> 00:20:23,840
lots and lots of google spreadsheets

691
00:20:22,640 --> 00:20:25,679
google docs

692
00:20:23,840 --> 00:20:27,200
it was a very confusing mess and i'm

693
00:20:25,679 --> 00:20:28,640
sure lots of other virtual events who

694
00:20:27,200 --> 00:20:30,880
have tried similar backstage bits and

695
00:20:28,640 --> 00:20:32,480
pieces have found similar

696
00:20:30,880 --> 00:20:33,600
this is all run by official schedule

697
00:20:32,480 --> 00:20:35,760
data so that's probably really really

698
00:20:33,600 --> 00:20:37,679
important so every event we work with we

699
00:20:35,760 --> 00:20:39,440
always sync from the upstream schedule

700
00:20:37,679 --> 00:20:41,280
um the reason for that is talks change

701
00:20:39,440 --> 00:20:42,559
presenters change you know things change

702
00:20:41,280 --> 00:20:44,240
and having a single source of truth is

703
00:20:42,559 --> 00:20:46,640
really really important to ensure all

704
00:20:44,240 --> 00:20:48,159
these processes work really really well

705
00:20:46,640 --> 00:20:49,440
so i'll run through some bits and pieces

706
00:20:48,159 --> 00:20:50,799
this is something still under very heavy

707
00:20:49,440 --> 00:20:52,000
development so this is certainly not the

708
00:20:50,799 --> 00:20:54,159
final version but this is what we're

709
00:20:52,000 --> 00:20:55,840
using for lca this year

710
00:20:54,159 --> 00:20:57,520
um so this is the view you get um

711
00:20:55,840 --> 00:20:59,200
depending on your level of access it can

712
00:20:57,520 --> 00:21:02,080
look a little bit different so this is a

713
00:20:59,200 --> 00:21:02,799
av of you who see most things but not

714
00:21:02,080 --> 00:21:04,240
all

715
00:21:02,799 --> 00:21:06,080
um this initial dashboard is designed

716
00:21:04,240 --> 00:21:07,679
for organizers so we've got two primary

717
00:21:06,080 --> 00:21:09,280
points here we've got pre-records so our

718
00:21:07,679 --> 00:21:11,120
system allows for both live streaming

719
00:21:09,280 --> 00:21:12,320
and pre-recording this is basically a

720
00:21:11,120 --> 00:21:13,840
bit of an update where things are right

721
00:21:12,320 --> 00:21:15,200
so we've got nine who have passed we've

722
00:21:13,840 --> 00:21:16,559
got one video that needs some attention

723
00:21:15,200 --> 00:21:18,400
that basically means that the video is

724
00:21:16,559 --> 00:21:20,080
okay but would like some uh some

725
00:21:18,400 --> 00:21:20,960
improvement made based of q a that we're

726
00:21:20,080 --> 00:21:22,640
done

727
00:21:20,960 --> 00:21:24,080
none of failed yay we've got a few

728
00:21:22,640 --> 00:21:25,840
pending q a so they're probably late

729
00:21:24,080 --> 00:21:27,360
some late uploads and we have one

730
00:21:25,840 --> 00:21:29,120
missing talk

731
00:21:27,360 --> 00:21:30,320
um and we've got some tech checks so we

732
00:21:29,120 --> 00:21:31,919
run through a texture with every

733
00:21:30,320 --> 00:21:34,240
presenter before the event uh we can see

734
00:21:31,919 --> 00:21:36,400
93 of them have passed hooray

735
00:21:34,240 --> 00:21:38,159
we have two that have failed so they're

736
00:21:36,400 --> 00:21:39,440
likely uh a presenter did a check with

737
00:21:38,159 --> 00:21:40,559
us and maybe their mic or their video

738
00:21:39,440 --> 00:21:42,799
wasn't up to scratch they've asked them

739
00:21:40,559 --> 00:21:44,400
to go away and uh come back again please

740
00:21:42,799 --> 00:21:45,840
um and we have a few without a booking

741
00:21:44,400 --> 00:21:47,679
so one of our biggest challenges is to

742
00:21:45,840 --> 00:21:49,360
work through this sequentially and this

743
00:21:47,679 --> 00:21:50,960
starts off with lots of no bookings and

744
00:21:49,360 --> 00:21:52,799
we're trying to work everyone over into

745
00:21:50,960 --> 00:21:54,799
the past stage and that typically starts

746
00:21:52,799 --> 00:21:56,480
about a month before the event

747
00:21:54,799 --> 00:21:58,400
um i'll run through the tech check

748
00:21:56,480 --> 00:22:00,080
process so there are two different views

749
00:21:58,400 --> 00:22:02,000
because we are currently within the

750
00:22:00,080 --> 00:22:03,440
event dates uh this is currently

751
00:22:02,000 --> 00:22:05,120
defaulting to the team on a 60 take

752
00:22:03,440 --> 00:22:07,200
check view i'll go to this one here so

753
00:22:05,120 --> 00:22:09,120
this view here is basically what we see

754
00:22:07,200 --> 00:22:10,799
before the event

755
00:22:09,120 --> 00:22:12,320
the system works for moving presenters

756
00:22:10,799 --> 00:22:13,440
from left to right so everyone starts on

757
00:22:12,320 --> 00:22:14,559
the left and we're trying to move

758
00:22:13,440 --> 00:22:15,840
everyone over to the right so it's an

759
00:22:14,559 --> 00:22:18,559
easy system to understand where a

760
00:22:15,840 --> 00:22:20,080
presenter is at and what they need to do

761
00:22:18,559 --> 00:22:22,320
um let's select someone who's actually

762
00:22:20,080 --> 00:22:24,320
protect checked before so i will grab

763
00:22:22,320 --> 00:22:27,200
myself so this gives me a view where

764
00:22:24,320 --> 00:22:29,120
things are at um it gives the av person

765
00:22:27,200 --> 00:22:30,240
a checklist to work through and tells

766
00:22:29,120 --> 00:22:31,760
them what they need to do but

767
00:22:30,240 --> 00:22:33,440
effectively it's really a kind of a

768
00:22:31,760 --> 00:22:35,120
curated process where we jump someone

769
00:22:33,440 --> 00:22:36,320
into a stream yard session

770
00:22:35,120 --> 00:22:37,679
uh or whatever streaming tool we're

771
00:22:36,320 --> 00:22:39,679
using and we're working through things

772
00:22:37,679 --> 00:22:41,120
sequentially with them so we're checking

773
00:22:39,679 --> 00:22:42,880
whether they've radar speakers guide

774
00:22:41,120 --> 00:22:45,039
which is incredibly important uh if

775
00:22:42,880 --> 00:22:47,120
they're a pre-recording what software

776
00:22:45,039 --> 00:22:49,679
what operating system uh this is

777
00:22:47,120 --> 00:22:51,679
obviously a very real tech check

778
00:22:49,679 --> 00:22:53,039
uh what's a webcam they're using all

779
00:22:51,679 --> 00:22:55,840
that sort of gear um and it gives some

780
00:22:53,039 --> 00:22:58,640
hints and bits and pieces as well um so

781
00:22:55,840 --> 00:23:00,720
you know you can see dslr via usb if the

782
00:22:58,640 --> 00:23:01,919
memory card if they're pre-recording

783
00:23:00,720 --> 00:23:05,120
um

784
00:23:01,919 --> 00:23:07,280
if they've got uh microphones we advise

785
00:23:05,120 --> 00:23:09,520
against built-in laptop webcam mics we

786
00:23:07,280 --> 00:23:10,880
also advise against bluetooth headsets

787
00:23:09,520 --> 00:23:12,880
purely because the first one because

788
00:23:10,880 --> 00:23:13,919
they generally sound very echoey

789
00:23:12,880 --> 00:23:15,520
and

790
00:23:13,919 --> 00:23:18,320
echoey audio for a long presentation

791
00:23:15,520 --> 00:23:20,720
tends to be very very fatiguing people

792
00:23:18,320 --> 00:23:22,080
struggle to focus on the talk

793
00:23:20,720 --> 00:23:23,440
and a bluetooth headset have all sorts

794
00:23:22,080 --> 00:23:25,120
of fun issues either with the audio

795
00:23:23,440 --> 00:23:27,919
quality because they join using a low

796
00:23:25,120 --> 00:23:29,919
bitrate uh profile or they just plain

797
00:23:27,919 --> 00:23:31,919
drop out they're fantastic so we

798
00:23:29,919 --> 00:23:34,799
generally advise against those

799
00:23:31,919 --> 00:23:36,400
um but really um if anyone watches the

800
00:23:34,799 --> 00:23:37,600
tech tips video it's really more or less

801
00:23:36,400 --> 00:23:38,720
the same process but we're also

802
00:23:37,600 --> 00:23:40,480
practically

803
00:23:38,720 --> 00:23:42,320
testing that person's

804
00:23:40,480 --> 00:23:43,679
setup as well by the end of the tech

805
00:23:42,320 --> 00:23:44,880
check it's about a 50 minute check we're

806
00:23:43,679 --> 00:23:46,240
usually pretty confident we know how

807
00:23:44,880 --> 00:23:47,919
things are gonna operate

808
00:23:46,240 --> 00:23:49,919
and they either get a nice

809
00:23:47,919 --> 00:23:51,440
pass or they get a fail which basically

810
00:23:49,919 --> 00:23:53,520
tells the system to go and remind them

811
00:23:51,440 --> 00:23:54,799
to rebook another tech check

812
00:23:53,520 --> 00:23:56,880
and we write notes for them and that's

813
00:23:54,799 --> 00:23:58,240
given to the presenter now this view

814
00:23:56,880 --> 00:24:00,000
here which i'll click on is called the

815
00:23:58,240 --> 00:24:01,520
presenter portal

816
00:24:00,000 --> 00:24:03,279
this view here and i might make this

817
00:24:01,520 --> 00:24:04,880
slightly smaller

818
00:24:03,279 --> 00:24:06,080
this is what every presenter gets

819
00:24:04,880 --> 00:24:08,880
emailed so they get emailed a unique

820
00:24:06,080 --> 00:24:10,799
link um they don't need a login for this

821
00:24:08,880 --> 00:24:12,559
and that lets them know where their tech

822
00:24:10,799 --> 00:24:14,400
check is at they can click there to book

823
00:24:12,559 --> 00:24:15,679
a new tech check uh they can't do that

824
00:24:14,400 --> 00:24:16,799
because we're currently in the event but

825
00:24:15,679 --> 00:24:17,679
that normally will take you to a booking

826
00:24:16,799 --> 00:24:19,200
system

827
00:24:17,679 --> 00:24:20,480
and it tells them what they need to do

828
00:24:19,200 --> 00:24:22,799
we've got a tech tips video there with

829
00:24:20,480 --> 00:24:24,000
practical examples um

830
00:24:22,799 --> 00:24:25,600
or tips

831
00:24:24,000 --> 00:24:28,080
uh they can also change their recording

832
00:24:25,600 --> 00:24:29,440
to pre-record as well so uh either tells

833
00:24:28,080 --> 00:24:31,440
them the time and date of the

834
00:24:29,440 --> 00:24:32,880
presentation in the local time zone uh

835
00:24:31,440 --> 00:24:33,840
which is always fun with international

836
00:24:32,880 --> 00:24:35,200
events

837
00:24:33,840 --> 00:24:36,960
they can also choose

838
00:24:35,200 --> 00:24:38,640
to move that to a pre-recording so if

839
00:24:36,960 --> 00:24:40,000
they click that uh it says are you sure

840
00:24:38,640 --> 00:24:41,200
i'm gonna change the pre-recording they

841
00:24:40,000 --> 00:24:42,880
click change

842
00:24:41,200 --> 00:24:44,320
this talk is now pre-recorded and it

843
00:24:42,880 --> 00:24:46,400
gives the ability to upload a video so

844
00:24:44,320 --> 00:24:48,720
they click upload this presentation they

845
00:24:46,400 --> 00:24:50,240
can upload a video and that's uh that

846
00:24:48,720 --> 00:24:51,760
will upload the data automatically with

847
00:24:50,240 --> 00:24:53,760
uh with our system

848
00:24:51,760 --> 00:24:55,760
so we're trying to basically a move

849
00:24:53,760 --> 00:24:58,080
everyone from not having a prevent tech

850
00:24:55,760 --> 00:24:59,279
check to actually having one and by that

851
00:24:58,080 --> 00:25:00,880
point in time you know we checked them

852
00:24:59,279 --> 00:25:02,240
or verified they're in stream yard fine

853
00:25:00,880 --> 00:25:04,000
they can share their screen if there's

854
00:25:02,240 --> 00:25:05,919
any weird stuff we need to do it's all

855
00:25:04,000 --> 00:25:07,840
documented for the team

856
00:25:05,919 --> 00:25:10,400
uh by the time you get to the event this

857
00:25:07,840 --> 00:25:12,000
changes to the td 160 tech check view um

858
00:25:10,400 --> 00:25:14,559
again it's moving left to the right so

859
00:25:12,000 --> 00:25:16,400
this is listed sequentially by

860
00:25:14,559 --> 00:25:18,000
um the order they'll appear on screen

861
00:25:16,400 --> 00:25:19,919
now they get a t minor 60 which is their

862
00:25:18,000 --> 00:25:22,400
tech check before they go live so this

863
00:25:19,919 --> 00:25:23,919
is listed by the order so we've got all

864
00:25:22,400 --> 00:25:26,159
the january 15th people here so i can

865
00:25:23,919 --> 00:25:28,799
see i need to do jono first key second

866
00:25:26,159 --> 00:25:29,919
yvonne third etc etc we're trying to

867
00:25:28,799 --> 00:25:32,080
move that presenter from left to the

868
00:25:29,919 --> 00:25:33,360
right so it's the same process as before

869
00:25:32,080 --> 00:25:34,640
uh we're looking at the pre-event tech

870
00:25:33,360 --> 00:25:36,240
check running through things with them

871
00:25:34,640 --> 00:25:37,679
we're selecting the t-minus 60 tech

872
00:25:36,240 --> 00:25:38,880
check that changes the checklist on the

873
00:25:37,679 --> 00:25:40,240
right tells them to do slightly

874
00:25:38,880 --> 00:25:41,679
different things

875
00:25:40,240 --> 00:25:43,679
we're generally validating things

876
00:25:41,679 --> 00:25:45,840
redoing the screen share validating the

877
00:25:43,679 --> 00:25:47,919
audio sounds fine if it's fine

878
00:25:45,840 --> 00:25:49,679
they they can save it now if they if the

879
00:25:47,919 --> 00:25:52,240
tech checker they're a separate team

880
00:25:49,679 --> 00:25:54,480
then the people doing the in room av

881
00:25:52,240 --> 00:25:56,080
if they need to um

882
00:25:54,480 --> 00:25:58,000
if they need to say anything to the av

883
00:25:56,080 --> 00:26:00,480
team they can stick it inside here and

884
00:25:58,000 --> 00:26:02,080
they can click flag attention advised

885
00:26:00,480 --> 00:26:03,440
and what that does i won't do it off of

886
00:26:02,080 --> 00:26:05,200
jono's because he's on tomorrow but that

887
00:26:03,440 --> 00:26:08,480
will basically mean that their tech

888
00:26:05,200 --> 00:26:10,320
check shows up as an orange

889
00:26:08,480 --> 00:26:11,919
so red means that failed for whatever

890
00:26:10,320 --> 00:26:13,520
reason um and the tension basically

891
00:26:11,919 --> 00:26:14,400
means that that person's very likely

892
00:26:13,520 --> 00:26:15,840
passed but there's just something

893
00:26:14,400 --> 00:26:17,919
notable out there that set up so when

894
00:26:15,840 --> 00:26:19,360
they get to their t-minus ten

895
00:26:17,919 --> 00:26:20,559
the av crew for team understand just

896
00:26:19,360 --> 00:26:22,559
need to make sure they pay attention to

897
00:26:20,559 --> 00:26:24,799
this it's just a basic way of passing

898
00:26:22,559 --> 00:26:26,240
communication on down the chain if i go

899
00:26:24,799 --> 00:26:27,520
there's other views here as well room

900
00:26:26,240 --> 00:26:29,600
operator is probably the other important

901
00:26:27,520 --> 00:26:32,320
one to go through this is designed for

902
00:26:29,600 --> 00:26:34,320
the av crew and the mc operating each

903
00:26:32,320 --> 00:26:36,320
room so this is organized by room so

904
00:26:34,320 --> 00:26:37,679
let's grab for example this morning's

905
00:26:36,320 --> 00:26:39,279
opening

906
00:26:37,679 --> 00:26:40,880
so this view works sequentially through

907
00:26:39,279 --> 00:26:42,559
time so you basically went backwards and

908
00:26:40,880 --> 00:26:45,279
forwards if i go next talk that is the

909
00:26:42,559 --> 00:26:48,000
next talk in the same room um so the

910
00:26:45,279 --> 00:26:49,600
mcdavi for that room who was assigned an

911
00:26:48,000 --> 00:26:51,120
inside stream yet are looking at this at

912
00:26:49,600 --> 00:26:52,880
the same time

913
00:26:51,120 --> 00:26:54,880
this gives them a bunch of stuff here so

914
00:26:52,880 --> 00:26:56,400
that gives them their tech check so

915
00:26:54,880 --> 00:26:57,760
there you can see that they've had a c

916
00:26:56,400 --> 00:26:59,440
minor 60 they've passed and that's all

917
00:26:57,760 --> 00:27:00,880
their information um it gives a little

918
00:26:59,440 --> 00:27:02,080
bit of a summary based on the tech check

919
00:27:00,880 --> 00:27:02,960
so i can see operating system they're

920
00:27:02,080 --> 00:27:04,720
using

921
00:27:02,960 --> 00:27:05,520
what microphone they've got so if they

922
00:27:04,720 --> 00:27:07,120
suddenly rock up with a different

923
00:27:05,520 --> 00:27:09,200
microphone which does happen we can pick

924
00:27:07,120 --> 00:27:10,159
up on that any special notes there and

925
00:27:09,200 --> 00:27:12,080
they can click on that for more

926
00:27:10,159 --> 00:27:13,919
information again a checklist because

927
00:27:12,080 --> 00:27:15,840
they're super important this dynamically

928
00:27:13,919 --> 00:27:17,600
changes based on some of the metadata

929
00:27:15,840 --> 00:27:19,520
about the presenter and gives them some

930
00:27:17,600 --> 00:27:21,520
shortcuts about their t minus 90 t minus

931
00:27:19,520 --> 00:27:23,039
60 t minus 10 time

932
00:27:21,520 --> 00:27:24,799
we have stage nodes which is a bit like

933
00:27:23,039 --> 00:27:26,000
your running sheet so a lot of events

934
00:27:24,799 --> 00:27:27,440
will have a running sheet that the

935
00:27:26,000 --> 00:27:28,559
backstage crew will use to kind of note

936
00:27:27,440 --> 00:27:30,240
about anything notable about that

937
00:27:28,559 --> 00:27:32,000
particular talk this is the same kind of

938
00:27:30,240 --> 00:27:34,159
idea so this is so all crew know

939
00:27:32,000 --> 00:27:35,919
anything special about this so this is a

940
00:27:34,159 --> 00:27:38,480
keynote we have illustrators we have a

941
00:27:35,919 --> 00:27:40,640
captioner and we have some uh we have

942
00:27:38,480 --> 00:27:42,880
some steps that we need to do to uh hand

943
00:27:40,640 --> 00:27:45,279
over to uh between presenters so that's

944
00:27:42,880 --> 00:27:46,399
all put there so the mc and the av crew

945
00:27:45,279 --> 00:27:48,799
are crystal clear what they need to

946
00:27:46,399 --> 00:27:51,120
coordinate with the presenter on empty

947
00:27:48,799 --> 00:27:52,399
information is designed for idmc so

948
00:27:51,120 --> 00:27:54,080
they've got their own checklist here

949
00:27:52,399 --> 00:27:55,520
things they need to do but effectively

950
00:27:54,080 --> 00:27:56,880
they're really making sure that the

951
00:27:55,520 --> 00:27:58,799
presenters in streamy are they're

952
00:27:56,880 --> 00:27:59,600
comfortable after they've had their av

953
00:27:58,799 --> 00:28:01,279
check

954
00:27:59,600 --> 00:28:02,960
quite often people basically nominate

955
00:28:01,279 --> 00:28:04,399
their own buyer in their own description

956
00:28:02,960 --> 00:28:06,399
usually it's quite long and you don't

957
00:28:04,399 --> 00:28:08,240
read all that for an introduction so the

958
00:28:06,399 --> 00:28:09,840
mc is meant to basically validate that

959
00:28:08,240 --> 00:28:11,039
with the presenter and come up with a

960
00:28:09,840 --> 00:28:12,320
very shortened version of it so i can

961
00:28:11,039 --> 00:28:14,640
see that's happened here

962
00:28:12,320 --> 00:28:15,919
so um they've obviously i assume the mc

963
00:28:14,640 --> 00:28:17,360
if this one has obviously read that back

964
00:28:15,919 --> 00:28:18,399
to the presenter and said hey what's a

965
00:28:17,360 --> 00:28:19,600
shorter version we can work on and

966
00:28:18,399 --> 00:28:22,480
they've just workshopped that during

967
00:28:19,600 --> 00:28:24,640
their t minus 10. so that's a nice scent

968
00:28:22,480 --> 00:28:26,880
uh introduction that the mc will say

969
00:28:24,640 --> 00:28:28,720
directly before they go on

970
00:28:26,880 --> 00:28:30,399
pronouns which is important and

971
00:28:28,720 --> 00:28:31,440
accepting questions so it depends on the

972
00:28:30,399 --> 00:28:32,880
event

973
00:28:31,440 --> 00:28:34,080
but typically there are three ways you

974
00:28:32,880 --> 00:28:35,440
can do questions either they're not

975
00:28:34,080 --> 00:28:38,000
answering questions

976
00:28:35,440 --> 00:28:39,600
they're asking questions on the stream

977
00:28:38,000 --> 00:28:41,919
after the talk so that basically means a

978
00:28:39,600 --> 00:28:43,440
talk finishes five minutes earlier or

979
00:28:41,919 --> 00:28:44,799
you can do text base which works quite

980
00:28:43,440 --> 00:28:46,240
well even for pre-records so it

981
00:28:44,799 --> 00:28:48,000
basically means that either if it's a

982
00:28:46,240 --> 00:28:50,159
pre-record they can answer questions

983
00:28:48,000 --> 00:28:52,640
during the presentation um or they can

984
00:28:50,159 --> 00:28:54,000
jump onto a separate chat channel on the

985
00:28:52,640 --> 00:28:55,919
venulist platform afterwards to

986
00:28:54,000 --> 00:28:58,880
interactively talk to the audience

987
00:28:55,919 --> 00:29:00,399
afterwards which is akin a bit like um i

988
00:28:58,880 --> 00:29:02,480
guess with a physical event you know

989
00:29:00,399 --> 00:29:04,000
after the event after the talk you will

990
00:29:02,480 --> 00:29:05,200
have people come up to the presenter at

991
00:29:04,000 --> 00:29:06,480
the podium and ask questions and you

992
00:29:05,200 --> 00:29:08,559
should go out of the you know out to a

993
00:29:06,480 --> 00:29:10,320
hallway or something like that

994
00:29:08,559 --> 00:29:12,399
we have other tools here for example

995
00:29:10,320 --> 00:29:14,480
countdown timers so these are some handy

996
00:29:12,399 --> 00:29:15,919
tools we can give to the presenter um to

997
00:29:14,480 --> 00:29:17,120
make sure they remember when they need

998
00:29:15,919 --> 00:29:18,960
to finish their talk so these are

999
00:29:17,120 --> 00:29:21,039
automatically again generated from

1000
00:29:18,960 --> 00:29:23,039
conference data to make it nice and easy

1001
00:29:21,039 --> 00:29:24,720
this is when the talk ends this is when

1002
00:29:23,039 --> 00:29:26,559
the tokens minus five minutes so they've

1003
00:29:24,720 --> 00:29:28,559
opted to do live q a that just gives

1004
00:29:26,559 --> 00:29:30,559
them the right time to finish their talk

1005
00:29:28,559 --> 00:29:31,679
so we give that link to the presenter uh

1006
00:29:30,559 --> 00:29:32,799
there's a countdown timer here they

1007
00:29:31,679 --> 00:29:34,000
click start

1008
00:29:32,799 --> 00:29:36,080
and it will count down to the end of

1009
00:29:34,000 --> 00:29:37,919
their talk uh this talks 36 hours away

1010
00:29:36,080 --> 00:29:39,279
but regardless it will send a reminder

1011
00:29:37,919 --> 00:29:40,880
at five minutes two minutes and one

1012
00:29:39,279 --> 00:29:42,880
minute so it sounds a little bit like a

1013
00:29:40,880 --> 00:29:43,760
uh like an alarm clock on the side of

1014
00:29:42,880 --> 00:29:45,840
your bed

1015
00:29:43,760 --> 00:29:47,600
same kind of noise um

1016
00:29:45,840 --> 00:29:50,159
we also have a view for wranglers so the

1017
00:29:47,600 --> 00:29:51,360
speaker wranglers specifically uh tasked

1018
00:29:50,159 --> 00:29:52,960
with making sure the presenters know

1019
00:29:51,360 --> 00:29:54,799
exactly what they need to do

1020
00:29:52,960 --> 00:29:56,159
and they're online for their t-minus 90

1021
00:29:54,799 --> 00:29:58,399
which is a hello are you online and the

1022
00:29:56,159 --> 00:29:59,279
t-minus 60 which is a you need to take

1023
00:29:58,399 --> 00:30:01,840
check

1024
00:29:59,279 --> 00:30:02,960
so this view shows all our presenters

1025
00:30:01,840 --> 00:30:05,279
we can see all these presenters have

1026
00:30:02,960 --> 00:30:06,720
passed which is amazing and then uh

1027
00:30:05,279 --> 00:30:08,080
presenters here are missing a tech check

1028
00:30:06,720 --> 00:30:10,159
but i can see that's because jono's not

1029
00:30:08,080 --> 00:30:11,440
onto weight in the morning so and it's

1030
00:30:10,159 --> 00:30:14,320
you know you can see right there that's

1031
00:30:11,440 --> 00:30:16,880
the time and local conference time zone

1032
00:30:14,320 --> 00:30:18,559
which is handy because uh for example

1033
00:30:16,880 --> 00:30:20,159
cascades which is another event which is

1034
00:30:18,559 --> 00:30:22,480
in a completely different time zone is a

1035
00:30:20,159 --> 00:30:23,600
different time and time zones are really

1036
00:30:22,480 --> 00:30:24,559
confusing when you're doing online

1037
00:30:23,600 --> 00:30:26,399
events

1038
00:30:24,559 --> 00:30:27,760
so this displays the time zone in the

1039
00:30:26,399 --> 00:30:29,679
local conference time zone which helps

1040
00:30:27,760 --> 00:30:30,640
when you're looking at things like uh

1041
00:30:29,679 --> 00:30:32,720
you know

1042
00:30:30,640 --> 00:30:34,320
the room operator view

1043
00:30:32,720 --> 00:30:36,159
you know that's 9am local time for

1044
00:30:34,320 --> 00:30:37,600
example we should match with that local

1045
00:30:36,159 --> 00:30:39,279
time now

1046
00:30:37,600 --> 00:30:41,520
this is the pre-record view this is

1047
00:30:39,279 --> 00:30:42,799
designed for av staff and organizers to

1048
00:30:41,520 --> 00:30:44,240
understand where all the events

1049
00:30:42,799 --> 00:30:46,000
pre-records are at

1050
00:30:44,240 --> 00:30:48,080
this traditionally is quite an area of

1051
00:30:46,000 --> 00:30:49,200
uh complexity because

1052
00:30:48,080 --> 00:30:50,799
you need to keep track of who is

1053
00:30:49,200 --> 00:30:52,559
actually pre-recording and if they've

1054
00:30:50,799 --> 00:30:54,880
uploaded a video or not

1055
00:30:52,559 --> 00:30:56,240
additionally uh some videos may not be

1056
00:30:54,880 --> 00:30:58,080
approved for example we might receive a

1057
00:30:56,240 --> 00:31:00,000
video where the audio is much too low we

1058
00:30:58,080 --> 00:31:01,200
can't really do much in post prod and

1059
00:31:00,000 --> 00:31:03,120
quite often presenters really love

1060
00:31:01,200 --> 00:31:04,960
getting feedback early

1061
00:31:03,120 --> 00:31:06,559
post produce every video because we get

1062
00:31:04,960 --> 00:31:08,000
videos and all sorts of different codecs

1063
00:31:06,559 --> 00:31:09,200
and formats and you name it and we need

1064
00:31:08,000 --> 00:31:10,799
to make sure things are mastered to a

1065
00:31:09,200 --> 00:31:12,480
standardized format so this is one of

1066
00:31:10,799 --> 00:31:13,760
the key reasons we do this to ensure

1067
00:31:12,480 --> 00:31:15,679
that things are done in a consistent

1068
00:31:13,760 --> 00:31:18,080
format and when they're played on stream

1069
00:31:15,679 --> 00:31:21,760
they come through in a consistent volume

1070
00:31:18,080 --> 00:31:21,760
but i can see a video he's been uploaded

1071
00:31:21,840 --> 00:31:24,880
so typically the things we go through we

1072
00:31:23,279 --> 00:31:26,960
check the game we check the length we

1073
00:31:24,880 --> 00:31:27,919
check uh basic av things we can't fix

1074
00:31:26,960 --> 00:31:29,200
and prod

1075
00:31:27,919 --> 00:31:30,720
and there's a separate screen which i

1076
00:31:29,200 --> 00:31:31,840
can access here but it basically allows

1077
00:31:30,720 --> 00:31:33,519
us to give feedback to the presenter

1078
00:31:31,840 --> 00:31:34,720
which is email back to them

1079
00:31:33,519 --> 00:31:36,080
something to note too even with

1080
00:31:34,720 --> 00:31:38,320
pre-records we want to make it feel like

1081
00:31:36,080 --> 00:31:40,399
a natural event um so we always

1082
00:31:38,320 --> 00:31:42,640
encourage the presenters to come on with

1083
00:31:40,399 --> 00:31:44,000
us so they always come on for a well we

1084
00:31:42,640 --> 00:31:46,480
try to get them to come on for a

1085
00:31:44,000 --> 00:31:48,480
introduction and i thank you at the end

1086
00:31:46,480 --> 00:31:50,640
it doesn't give you that stale feel of a

1087
00:31:48,480 --> 00:31:52,480
lot of uh pre-recorded videos where you

1088
00:31:50,640 --> 00:31:53,760
simply hit play play the video and then

1089
00:31:52,480 --> 00:31:55,760
you go to your next presentation it

1090
00:31:53,760 --> 00:31:58,159
still feels very human by having them

1091
00:31:55,760 --> 00:32:00,240
join for an introduction and a thank you

1092
00:31:58,159 --> 00:32:01,840
and the nice thing about our setup is uh

1093
00:32:00,240 --> 00:32:03,279
the presenter can join using given a

1094
00:32:01,840 --> 00:32:05,279
mobile phone which we've done before

1095
00:32:03,279 --> 00:32:06,799
we've had a keynote presenter join us

1096
00:32:05,279 --> 00:32:08,720
from a remote mouse on their mobile

1097
00:32:06,799 --> 00:32:10,080
phone and it works super well

1098
00:32:08,720 --> 00:32:11,679
i'll show over on your system as well so

1099
00:32:10,080 --> 00:32:13,120
this is a via power post production

1100
00:32:11,679 --> 00:32:15,120
system so this is actually running in

1101
00:32:13,120 --> 00:32:17,120
the same system that the uh porter runs

1102
00:32:15,120 --> 00:32:19,440
on which uses the same um schedule

1103
00:32:17,120 --> 00:32:20,960
metadata to drive it um this is probably

1104
00:32:19,440 --> 00:32:23,600
being next to a video secret as to why

1105
00:32:20,960 --> 00:32:25,519
we get videos out so rapidly so we uh we

1106
00:32:23,600 --> 00:32:27,519
have this system we built probably

1107
00:32:25,519 --> 00:32:28,640
built in 2009 initially so it's been

1108
00:32:27,519 --> 00:32:30,159
around a while

1109
00:32:28,640 --> 00:32:31,600
um but it effectively takes a lot of

1110
00:32:30,159 --> 00:32:33,279
schedule metadata and automates a lot of

1111
00:32:31,600 --> 00:32:35,039
the qa process we do so every video we

1112
00:32:33,279 --> 00:32:37,200
produce that goes to youtube or the la

1113
00:32:35,039 --> 00:32:39,279
mirror gets uh post produced and it gets

1114
00:32:37,200 --> 00:32:40,960
properly queued but under a heavily

1115
00:32:39,279 --> 00:32:42,720
automated process

1116
00:32:40,960 --> 00:32:44,240
so for example if i was going to go and

1117
00:32:42,720 --> 00:32:46,240
post produce for example brian's

1118
00:32:44,240 --> 00:32:47,360
kindness from this morning um i go in

1119
00:32:46,240 --> 00:32:49,440
here

1120
00:32:47,360 --> 00:32:50,720
i click that talk now this is a video

1121
00:32:49,440 --> 00:32:52,799
editor but it's a very weird video

1122
00:32:50,720 --> 00:32:54,880
editing text based um so what i'm seeing

1123
00:32:52,799 --> 00:32:56,480
on the left here is basically this shows

1124
00:32:54,880 --> 00:32:58,000
me the metadata about the talk

1125
00:32:56,480 --> 00:32:59,440
which is all the same information that

1126
00:32:58,000 --> 00:33:01,760
powers the portal

1127
00:32:59,440 --> 00:33:03,519
each of these uh separate cuts here is

1128
00:33:01,760 --> 00:33:05,919
basically when an obscene is changed or

1129
00:33:03,519 --> 00:33:07,200
another notable event so in another in

1130
00:33:05,919 --> 00:33:09,200
another screen grab i think we're

1131
00:33:07,200 --> 00:33:10,799
showing everyone the bottom of obs it

1132
00:33:09,200 --> 00:33:12,159
will have a bunch of lua

1133
00:33:10,799 --> 00:33:13,200
a little script on it showing a bunch of

1134
00:33:12,159 --> 00:33:14,640
stuff there

1135
00:33:13,200 --> 00:33:16,640
this data is automatically pulled from

1136
00:33:14,640 --> 00:33:19,440
that so we can automatically pick up

1137
00:33:16,640 --> 00:33:23,039
basically potential edit points now

1138
00:33:19,440 --> 00:33:23,039
this here is a preview of the video

1139
00:33:23,440 --> 00:33:27,440
i can grab that

1140
00:33:24,960 --> 00:33:29,760
to know where that video starts

1141
00:33:27,440 --> 00:33:31,039
i can work forwards and backwards

1142
00:33:29,760 --> 00:33:33,120
through the video

1143
00:33:31,039 --> 00:33:35,760
and basically click grab or click grab

1144
00:33:33,120 --> 00:33:37,279
to start a start or an end cut based on

1145
00:33:35,760 --> 00:33:38,960
where the video was at so effectively i

1146
00:33:37,279 --> 00:33:40,720
work through every raw file and i'm

1147
00:33:38,960 --> 00:33:42,240
associating the right start and end

1148
00:33:40,720 --> 00:33:43,679
point for that video that can be across

1149
00:33:42,240 --> 00:33:45,120
multiple videos here so for example this

1150
00:33:43,679 --> 00:33:46,559
video here

1151
00:33:45,120 --> 00:33:48,480
there are two applied so i can see that

1152
00:33:46,559 --> 00:33:49,440
video file there and that video file

1153
00:33:48,480 --> 00:33:51,840
there

1154
00:33:49,440 --> 00:33:53,200
i'm starting at 127 seconds this one

1155
00:33:51,840 --> 00:33:54,320
cuts at

1156
00:33:53,200 --> 00:33:56,320
this time here which is obviously the

1157
00:33:54,320 --> 00:33:59,039
end of the video so if i go to this

1158
00:33:56,320 --> 00:34:02,000
and i click that

1159
00:33:59,039 --> 00:34:02,000
that is the end of the video

1160
00:34:02,399 --> 00:34:05,519
that was the portal i'll now pass it

1161
00:34:04,159 --> 00:34:07,919
over to chris to show you what happens

1162
00:34:05,519 --> 00:34:09,919
behind the scenes for an av tech

1163
00:34:07,919 --> 00:34:12,000
g'day everybody my name is chris i'm a

1164
00:34:09,919 --> 00:34:13,839
av tech here today we're just running

1165
00:34:12,000 --> 00:34:15,520
the keynote at the start here we've got

1166
00:34:13,839 --> 00:34:17,599
brian talking about the history of unix

1167
00:34:15,520 --> 00:34:21,040
so let's have a bit of a look uh well

1168
00:34:17,599 --> 00:34:23,599
it's the early bell news so you can see

1169
00:34:21,040 --> 00:34:25,040
he is there coming through live on my

1170
00:34:23,599 --> 00:34:26,800
system

1171
00:34:25,040 --> 00:34:29,200
down the bottom you can see we've got

1172
00:34:26,800 --> 00:34:31,280
all of the different inputs so

1173
00:34:29,200 --> 00:34:32,800
i've got miles is on standby he's coming

1174
00:34:31,280 --> 00:34:34,320
back afterwards we've got the

1175
00:34:32,800 --> 00:34:35,679
illustrator who's doing their drawing

1176
00:34:34,320 --> 00:34:37,280
there which is hidden but i'll be able

1177
00:34:35,679 --> 00:34:39,040
to share that later and then i've got

1178
00:34:37,280 --> 00:34:40,720
the screen share from brian and also

1179
00:34:39,040 --> 00:34:42,399
brian talking as well unless there is a

1180
00:34:40,720 --> 00:34:44,560
video on standby

1181
00:34:42,399 --> 00:34:46,240
there's my room wrangler who's also just

1182
00:34:44,560 --> 00:34:47,760
there on standby as well

1183
00:34:46,240 --> 00:34:49,280
then there is of course the chat for the

1184
00:34:47,760 --> 00:34:51,440
room there's the green room here there's

1185
00:34:49,280 --> 00:34:53,280
the av team general chat then i've got

1186
00:34:51,440 --> 00:34:55,280
all my notes which are in the portal so

1187
00:34:53,280 --> 00:34:57,440
uh ryan's probably showed you a lot more

1188
00:34:55,280 --> 00:34:59,680
of this but i'm just showing you uh a

1189
00:34:57,440 --> 00:35:01,040
little this basically is my stage note

1190
00:34:59,680 --> 00:35:02,720
so this is the order of what's happening

1191
00:35:01,040 --> 00:35:04,720
here things what's playing what order

1192
00:35:02,720 --> 00:35:07,760
some messages to the av team

1193
00:35:04,720 --> 00:35:08,960
the mc also has their information um and

1194
00:35:07,760 --> 00:35:10,480
there's also some more technical

1195
00:35:08,960 --> 00:35:12,000
information about the av in this so this

1196
00:35:10,480 --> 00:35:13,920
is this is basically the main thing we

1197
00:35:12,000 --> 00:35:16,000
have on the screen at all time and we

1198
00:35:13,920 --> 00:35:18,160
can flip through and see every day like

1199
00:35:16,000 --> 00:35:20,160
if i go to um this window here we can

1200
00:35:18,160 --> 00:35:21,760
flip through the day and we can see what

1201
00:35:20,160 --> 00:35:25,040
else is happening so these are all the

1202
00:35:21,760 --> 00:35:27,280
different parts of today i can flip next

1203
00:35:25,040 --> 00:35:29,359
last and just see what's coming up what

1204
00:35:27,280 --> 00:35:30,400
has been that's very useful and each of

1205
00:35:29,359 --> 00:35:32,400
them has

1206
00:35:30,400 --> 00:35:34,880
uh stage notes which is uh down the

1207
00:35:32,400 --> 00:35:37,040
bottom here then of course i have stream

1208
00:35:34,880 --> 00:35:38,400
yard which is this is the live show is

1209
00:35:37,040 --> 00:35:40,720
feeding into here

1210
00:35:38,400 --> 00:35:42,640
this is obs so this is the curtain when

1211
00:35:40,720 --> 00:35:45,359
the curtain's down i have a hotkey that

1212
00:35:42,640 --> 00:35:47,359
switches between this and this and this

1213
00:35:45,359 --> 00:35:49,440
side here is what's active and you can

1214
00:35:47,359 --> 00:35:51,520
see there brian's talking at the moment

1215
00:35:49,440 --> 00:35:53,040
this is pretty important in my opinion

1216
00:35:51,520 --> 00:35:54,400
this is something that is a little bit

1217
00:35:53,040 --> 00:35:55,520
one of the differentiators you can see

1218
00:35:54,400 --> 00:35:56,880
this little red thing coming

1219
00:35:55,520 --> 00:35:59,760
occasionally that's called a compressor

1220
00:35:56,880 --> 00:36:01,359
limiter this is tickling the audio when

1221
00:35:59,760 --> 00:36:02,960
when someone gets excited and they

1222
00:36:01,359 --> 00:36:04,960
suddenly burst out and say something

1223
00:36:02,960 --> 00:36:06,720
loud you can see that it's ducking down

1224
00:36:04,960 --> 00:36:08,800
the volume so this little red line when

1225
00:36:06,720 --> 00:36:10,880
it ducks down is when brian's saying

1226
00:36:08,800 --> 00:36:12,720
something with a lot of

1227
00:36:10,880 --> 00:36:14,560
vocal power and it keeps it so that

1228
00:36:12,720 --> 00:36:16,400
everything's nice and even and the

1229
00:36:14,560 --> 00:36:17,680
quality is nice and clean so

1230
00:36:16,400 --> 00:36:19,599
that's there you can see down the bottom

1231
00:36:17,680 --> 00:36:21,119
here's my log file that's coming up this

1232
00:36:19,599 --> 00:36:23,200
is basically saying

1233
00:36:21,119 --> 00:36:24,400
uh when every time i switch or do

1234
00:36:23,200 --> 00:36:27,359
something we can see what time it

1235
00:36:24,400 --> 00:36:28,960
happens so you can see at 8 56 i

1236
00:36:27,359 --> 00:36:31,200
switched across we were slightly

1237
00:36:28,960 --> 00:36:34,079
slightly late but that allows us to see

1238
00:36:31,200 --> 00:36:36,800
for post-production when we actually uh

1239
00:36:34,079 --> 00:36:38,000
went live with our presentations so oh

1240
00:36:36,800 --> 00:36:39,359
and there's just a volume knob at all

1241
00:36:38,000 --> 00:36:40,640
times

1242
00:36:39,359 --> 00:36:41,680
i can just listen what's happening this

1243
00:36:40,640 --> 00:36:44,000
is

1244
00:36:41,680 --> 00:36:46,160
this is a pr photograph from probably

1245
00:36:44,000 --> 00:36:48,480
the early eighties or something like

1246
00:36:46,160 --> 00:36:50,720
that late seven times um and hiding the

1247
00:36:48,480 --> 00:36:51,760
background it's hard to see although i i

1248
00:36:50,720 --> 00:36:54,160
know of it

1249
00:36:51,760 --> 00:36:55,760
is a t-roff document

1250
00:36:54,160 --> 00:36:57,359
all right thank you for that chris if

1251
00:36:55,760 --> 00:36:59,000
you have any questions you can reach me

1252
00:36:57,359 --> 00:37:00,960
at ryan

1253
00:36:59,000 --> 00:37:03,440
nextdayvideo.com or i'm available on

1254
00:37:00,960 --> 00:37:05,119
twitter at xfxf

1255
00:37:03,440 --> 00:37:07,440
and finally a massive thank you to the

1256
00:37:05,119 --> 00:37:09,839
core iv team you can see here pictured

1257
00:37:07,440 --> 00:37:10,880
as patrick chris daniel jordan and

1258
00:37:09,839 --> 00:37:11,839
michael

1259
00:37:10,880 --> 00:37:13,200
all these folk have been very

1260
00:37:11,839 --> 00:37:15,119
instrumental in developing a lot of the

1261
00:37:13,200 --> 00:37:17,520
systems you're currently using and

1262
00:37:15,119 --> 00:37:18,960
enjoying um and we've found even using

1263
00:37:17,520 --> 00:37:20,320
things like obs and stream yard there's

1264
00:37:18,960 --> 00:37:21,359
been lots of pieces of the puzzle that

1265
00:37:20,320 --> 00:37:22,720
are missing

1266
00:37:21,359 --> 00:37:23,760
so this focus spent a lot of time

1267
00:37:22,720 --> 00:37:25,359
putting in

1268
00:37:23,760 --> 00:37:27,760
work to ensure that we have open source

1269
00:37:25,359 --> 00:37:29,520
tooling that meets our needs

1270
00:37:27,760 --> 00:37:31,520
so again big thank you for this team

1271
00:37:29,520 --> 00:37:34,400
they have been absolutely amazing and

1272
00:37:31,520 --> 00:37:34,400
i'm honored to work with you

1273
00:37:34,839 --> 00:37:39,760
all thank you so much ryan

1274
00:37:37,680 --> 00:37:42,320
that was a really cool look behind the

1275
00:37:39,760 --> 00:37:46,400
screens uh i noticed you've got another

1276
00:37:42,320 --> 00:37:46,400
shirt on uh so thanks for that

1277
00:37:46,960 --> 00:37:50,960
indeed um yeah thank you for um thank

1278
00:37:49,359 --> 00:37:53,040
you for all the staff running lca as

1279
00:37:50,960 --> 00:37:54,960
well um there's probably i think about

1280
00:37:53,040 --> 00:37:56,640
20 to 25 volunteers so there's quite a

1281
00:37:54,960 --> 00:37:58,000
crew to put this show together um but

1282
00:37:56,640 --> 00:37:58,880
you're all doing an incredibly awesome

1283
00:37:58,000 --> 00:38:00,560
job

1284
00:37:58,880 --> 00:38:03,200
and av is obviously only one part of it

1285
00:38:00,560 --> 00:38:05,839
so thank you all

1286
00:38:03,200 --> 00:38:06,880
it's been a really fun conference to

1287
00:38:05,839 --> 00:38:08,000
help with

1288
00:38:06,880 --> 00:38:09,440
uh

1289
00:38:08,000 --> 00:38:11,599
we have two questions which i don't

1290
00:38:09,440 --> 00:38:13,680
think were answered in chat oh no you

1291
00:38:11,599 --> 00:38:15,359
didn't answer the us one uh what's full

1292
00:38:13,680 --> 00:38:16,640
commercial rate for running a three-day

1293
00:38:15,359 --> 00:38:18,560
event like lca and that might be

1294
00:38:16,640 --> 00:38:19,599
commercial so you don't have to

1295
00:38:18,560 --> 00:38:20,880
answer that if you don't want that's

1296
00:38:19,599 --> 00:38:22,640
fine shoot me an email it depends on the

1297
00:38:20,880 --> 00:38:24,320
event um but we generally try to be

1298
00:38:22,640 --> 00:38:25,920
fairly affordable so

1299
00:38:24,320 --> 00:38:26,960
the way next video works is we generally

1300
00:38:25,920 --> 00:38:28,800
try to make the tooling available for

1301
00:38:26,960 --> 00:38:33,400
anyone um but we're able to help events

1302
00:38:28,800 --> 00:38:33,400
as well i'm more than happy to do so

1303
00:38:33,440 --> 00:38:36,160
yeah i think

1304
00:38:35,280 --> 00:38:37,839
that's

1305
00:38:36,160 --> 00:38:39,760
everything that we have uh can i get

1306
00:38:37,839 --> 00:38:41,599
another round of applause emojis for

1307
00:38:39,760 --> 00:38:43,050
ryan and uh

1308
00:38:41,599 --> 00:38:45,359
background smaller ryan

1309
00:38:43,050 --> 00:38:47,520
[Laughter]

1310
00:38:45,359 --> 00:38:47,520
um

1311
00:38:49,359 --> 00:38:52,800
all good and thank you very much

1312
00:38:52,000 --> 00:38:55,200
yeah

1313
00:38:52,800 --> 00:38:57,440
um now i've got some information to

1314
00:38:55,200 --> 00:38:59,040
share as well uh remember if you're a

1315
00:38:57,440 --> 00:39:02,800
professional or a contributor ticket

1316
00:38:59,040 --> 00:39:04,400
holder remember to join us from 6 30 adt

1317
00:39:02,800 --> 00:39:06,560
in the kaya theatre

1318
00:39:04,400 --> 00:39:09,599
for the professional delegates networks

1319
00:39:06,560 --> 00:39:11,040
networking session pdns and a really

1320
00:39:09,599 --> 00:39:13,040
interesting presentation from anthony

1321
00:39:11,040 --> 00:39:14,720
green on election analysis

1322
00:39:13,040 --> 00:39:16,720
uh so hopefully see a bunch of people

1323
00:39:14,720 --> 00:39:18,720
there thank you again ryan have a great

1324
00:39:16,720 --> 00:39:20,880
rest of your conference thank you very

1325
00:39:18,720 --> 00:39:20,880
much

1326
00:39:25,520 --> 00:39:28,880
i think the bunny is too late uh i think

1327
00:39:28,160 --> 00:39:32,560
it was a little bit too late for the

1328
00:39:28,880 --> 00:39:32,560
bunny ears should have done that earlier

1329
00:39:34,160 --> 00:39:37,680
that was that was it for the day right

1330
00:39:35,920 --> 00:39:40,000
yeah yeah yep

1331
00:39:37,680 --> 00:39:40,000
cool

1332
00:39:41,119 --> 00:39:44,480
thank you all

1333
00:39:42,640 --> 00:39:46,400
yeah all right clap no no no no no

1334
00:39:44,480 --> 00:39:48,160
you're looking like yeah

1335
00:39:46,400 --> 00:39:49,520
i can't wait let's cheer me out on so i

1336
00:39:48,160 --> 00:39:53,520
was gonna come in you should have done

1337
00:39:49,520 --> 00:39:53,520
that too late too late

1338
00:39:55,359 --> 00:39:59,000
oh that'd been awesome